Electronic Darts of Corpus Christi, Inc.

Officers & Directors ~ Responsibilities of Serving

          There are four Officers and seven Directors comprising the voting members of the Board of Directors of Electronic Darts of Corpus Christi, Incorporated (EDofCC).  The Presidential Adviser and Committee Chairmen are non-voting members of the Board of Directors.

          The Officers, Division Directors and Alternate Director are elected by the General Membership of the Spring Season at the January Orientation & Election Meeting.  The Sponsors Directors are elected by the participating Sponsors at the Annual Sponsors Meeting & Board of Directors Meeting in January.

 

 

Officers of Electronic Darts of Corpus Christi, Inc.

 

President; The President serves as the Executive Head of EDofCC and presides at all meetings of the General Membership and Board of Directors.  The President may call special meetings when necessary.  The President appoints the Presidential Adviser and assigns the Division Directors to the respective divisions.  The President also appoints, subject to the approval of the Board of Directors, Committee Chairmen and the filling of vacancies.  The President is signatory on all corporate accounts and contracts.  The President is an ex-officio member of all committees except the Nominating (Election) Committee.

          Nomination Requirements;

                    An active member in good standing for at least two seasons.

                    Served on the Board of Directors for at least two seasons.

                    Will remain an active member for the duration of their term.

Vice President;  The Vice President serves at the discretion of the President and fills the position of the President when the President is not able to serve.  The Vice President will insure the accuracy of the League Standings through supervision of the Division Directors.  The Vice President will present the current standings at each Board of Directors Meeting for approval.

          Nomination Requirements;

                    An active member in good standing for at least two seasons.

                    Served on the Board of Directors for at least two seasons.

                    Will remain an active member for the duration of their term.

 

Secretary;  The Secretary will record the minutes of the meetings of the General Membership, Board of Directors and any other meetings called by the President or Board of Directors and will maintain an accurate record of all the proceedings of EDofCC.  The Secretary will call members of the Board of Directors prior to all meetings, prepare a roll of the members and call it when necessary.  The Secretary will chair all meetings in the absence of the presiding officers.  The Secretary will preserve all documents of the organization except those specifically assigned to others.  The Secretary will provide the Chairman of each committee with a committee folder containing all the requirements and membership of said committee.  The Secretary is to provide all Board of Directors members with written minutes of the previous meeting.  The Secretary will read all correspondence to the association and will respond to same as directed by the Board of Directors.  The Secretary will have available at all meetings copies of the corporation papers, by-laws and standing rules of the organization along with a list of all members of the association and of each committee.  The Secretary will be signatory on all corporate accounts and will witness all contracts.

          Nomination Requirements;

                    An active member in good standing for at least two seasons.

                    Will remain an active member for the duration of their term.

 

Treasurer;  The Treasurer is the custodian of all funds of EDofCC.  All Sponsors fees, Membership fees, match dues, substitute fees and any other funds that come to the organization are submitted to the Treasurer for deposit in a financial institution approved by the Board of Directors.  The Treasurer is signatory on all corporate accounts and is to establish such accounts requiring two signatures.  The Treasurer will have an account for operating expenses and a separate account for membership funds.  The Treasurer is to establish a bookkeeping system at the approval of the Board of Directors and is to keep records current and report on such records at all Board of Directors meetings.  The report will include all invoices paid to date, outstanding invoices and the balances of both accounts broken down into weekly dues, members fees, substitute fees, home mailing fees, sponsors fees and other miscellaneous income.  The Treasurer will issue receipts for all funds received by the association at roster turn in and will receive receipts (or cancelled check) for all funds spent.  The Treasurer will establish terms for all funds due the organization and to report to the Board of Directors any violation of established terms.  The Treasurer will compute the cash awards for each team and prepare the envelopes for distribution at the end of season awards banquet.

          The Treasurer will prepare with the President, a budget proposal to the Board of Directors.  The Treasurer will prepare a current financial statement for the General Membership for distribution at the Mandatory Orientation Meeting.

          The Treasurer is compensated with an amount per team per season, as a sub-contractor to the EDofCC, Inc.  The Amount per team is established by the board of directors.

          Nomination Requirements;

                    An active member in good standing for at least two seasons.

                              Served on the Board of Directors for at least one season.

                    Will remain an active member for the duration of their term.

 

Directors of Electronic Darts of Corpus Christi, Inc.

Division Directors;  The four Division Directors are appointed to their respective divisions by the President and are to be the liaison between their respective divisions and the Board of Directors.  The Division Directors are responsible for the efficient operation of their own division along with participating in the running of the organization.  Knowledge of the rules and procedures of the association is mandatory to effectively fulfill the position.  Division Directors will chair any Divisional Meetings that arise.

          The Division Directors will attempt to resolve any disputes and protests that arise in their division.  The Division Director is to pass down their decisions on obvious rules violations and advise all parties that decisions by the Division Directors may be appealed to the Board of Directors when the Division Director did act within the rules but the involved parties believe they have extenuating circumstances.  The Division Director will collect information from all the involved parties in unresolved matters and forward such to the Board of Directors and present back to the involved parties all resulting decisions.  Parties will be advised that decisions by the Board of Directors may not be appealed but the involved parties may request a review.  The Division Director shall remind the involved parties that all requests for appeals or reviews must be in writing and must state the grounds for such appeal or review.

          Division Directors are to include in their reports to the Board of Directors all protests and/or questions with their response to same since their previous report to such body.  Details such as notification and rights are to be part of said reports.

          The Division Directors are to review the weekly score sheets to insure compliance with Rules of Play and to advise the statistician of any discrepancies and/or penalties.  The score sheets are to be reviewed for gender correctness, proper lineup and completeness of information.  Particular attention is to be given toward substitutes and new members.

          Nomination Requirements;

                    An active member in good standing for at least one season.

                    Will remain an active member for the duration of their term.

 

Alternate Director;  The Alternate Director is the nominee receiving the fifth highest number of votes at the election of Directors.  Should the position be declined or no one is available then the President may appoint the Alternate Director subject to the approval of the Board of Directors or the position may remain vacant.  The main duty of the Alternate Director is to remain current on all matters concerning the organization so they may fill a Division Directors position to complete the term of office, when required.  Full involvement in the association is expected along with any special services requested by the President or the Board of Directors.

          Nomination Requirements;

                    An active member in good standing for at least one season.

                    Will remain an active member for the duration of their term.

 

Sponsor Directors;  The two Sponsor Directors serve as the liaison between the sponsors and the Board of Directors.  Normal communication to the sponsors is to be through the Sponsors Directors.

          The Sponsors Directors main function is the attendance of all Board of Directors meetings and Mandatory Team Meetings to insure consideration of the sponsors' interests within the organization.  While more involvement is appreciated it is not expected beyond occasional requests from the President or Board of Directors.

          Nomination Requirements;

                    Is a current Sponsor in good standing.

Non-Voting Members of the Board of Directors

Presidential Adviser;  The Presidential Adviser works with the President to insure that upcoming events are considered in a timely manner and advises the President in procedural matters should the necessity arise.

          The Presidential Adviser is chosen at the discretion of the President.  The Presidential Adviser serves the same term as Officers and Directors.  The only requirements are being a past President and being a current and active member in good standing.

 

Committee Chairmen;  Committee Chairmen are appointed by the President, approved by the Board of Directors and serve as non-voting members of the Board of Directors.  Standing committees are; Banquet Committee and Election Committee (fall season only).  Special Committees may be formed by the President or Board of Directors.  The requirement to serve as a Committee Chairman is to be a current and active member in good standing.

 

All Officers & Directors  The length of term for Officers and Directors is from the January election to the next election (approximately one year).  Officers and Directors assume their positions immediately upon the announcement of the election results.  Officers and Directors are expected to attend all meetings such as but not limited to; Regular Board of Directors Meetings, Special Board of Directors Meetings, Mandatory Team Meetings, Sponsors Annual Meeting, Roster Turn In Meeting, Orientation & Election Meeting, Committee Meetings or Work Sessions in their field of interest and any other meetings called by the President and/or the Board of Directors.  Officers and Directors are to advise the President or Secretary when not able to attend any meeting.  Officers and Directors are expected to be at meeting locations at least fifteen minutes before the announced starting time.

          The Officers and Directors are to present reports at all meetings requiring them.  The reports will consist of all activities of interest within their field of responsibility that occurred since their previous report.

          Officers and Directors are the working committees for Team Roster turn in, Orientation Meeting & Elections and the Awards Banquets.

 

Board of Directors Meetings  The regularly scheduled Board of Directors meetings are the second Monday of each month at 7:30 PM at the Eagles Lodge, 2429 Johanna Street.